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Northeast/Southern Zone Joint Interim Meeting


Photo courtesy of U.S. Virgin Islands Department of Tourism.

Meeting details

April 27–29
Frenchman’s Reef and Morning Star Marriott Beach Resort
5 Estate Bakkeroe
St. Thomas, VI 00802

Meeting files

Agenda (PDF; updated March 6, 2017)
Meeting summary (PDF)
List of registered attendees (PDF)
Draft minutes of the August 2016 zone meeting (PDF)

Registration

  • Funded delegates: February 22 was the registration deadline. The deadline for member boards to name funded delegates was February 1.
  • All other delegates and guests: March 8 was the registration deadline. Note: On March 8, NCEES cancelled any hotel reservation made within the room block if there was not a meeting registration matching the name on the reservation.
  • Delegate registration fee: $425* Northeast Zone and $450 Southern Zone—includes the welcome reception on Thursday; breakfast, lunch, and dinner on Friday; and breakfast on Saturday.
    *The Northeast Zone is subsidizing each delegate registration.
  • Guest registration fee: $325—includes the welcome reception on Thursday, breakfast and dinner on Friday, and breakfast on Saturday; other activities and meals available for an additional fee.
  • Optional events: Advance registration and payment is required. Each event may have minimums or maximums. More information on all available activities is available in the Optional Activities section below.

Online registration is now closed. Please contact Laura Daniel at 864-654-6824, ext. 5274, to register by phone.

Hotel

The meeting will be held at the Frenchman’s Reef and Morning Star Marriott Beach Resort.

UPDATE: As of February 21, the NCEES room block is full, and the hotel is not able to accommodate requests for additional nights. NCEES staff are not aware when cancellations occur. We encourage those hoping to make a reservation within the block to check back with the hotel frequently (online or by calling) to see if rooms have become available.

  • Reservation deadline: February 22 for funded attendees, March 8 for all others. NCEES will make hotel reservations for attendees who are funded by the zone or by NCEES based on information provided when they register for the meeting. All other delegates should reserve accommodations as early as possible before the NCEES room block is exhausted (see update above). Any unused rooms in the block were released after March 8. NCEES also cancelled any hotel reservation made within the room block if there is not a meeting registration matching the name on the reservation.
  • Rate: The island view room rate is $199/night, single or double occupancy. The water view room rate is $269/night. Funded delegates may pay the difference for a water view room. More information about this option, including cancellation penalty information, is available in the registration system.
  • Taxes and fees: The following mandatory taxes and fees apply: $45 daily resort fee, 10 percent sales tax, and 5 percent porterage and housekeeping gratuities (combined). The resort fee includes wireless Internet access in guest rooms and public areas, two bottled waters per room per day, local and toll-free phone calls, beach chairs and umbrellas, snorkel gear, beach floats, use of the fitness center and tennis courts, participation in activity classes, shuttle service throughout the resort, an invitation to a Wednesday night cocktail reception, and discounts on select activities coordinated through the Adventure Center.
  • To make reservations, call 800-524-2000 and identify yourself as an attendee of the NCEES Northeast/Southern Zone meeting or book online.

Transportation

  • The Cyril E. King Airport (STT) is approximately 5 miles from the Marriott. Taxi fare is approximately $10 per person each way.

Parking

  • Self-parking is complimentary at the hotel.

Events

First-time attendee luncheon: Those attending a zone interim meeting for the first time are invited to join zone leadership for lunch before the start of the meeting.

Welcome reception: On Thursday evening, a welcome reception will be held at the Marriott. This is a great opportunity to socialize with other delegates and their guests while enjoying hors d’oeuvres and drinks.

Friday night event: On Friday evening, delegates and guests will be transported to the St. Peter Greathouse and Botanical Gardens for dinner and local entertainment.

Optional activities

Wednesday
Dine Around event, SOLD OUT: Dine in a small group at one of the hotel’s restaurants and get to know some of the other meeting attendees.

Thursday
Golf at Mahogany Run, $190: Enjoy a round of golf on this par 70 course that includes the world-renowned Devil’s Triangle holes, 13–15. The fee is inclusive of greens fees, cart rental, and transportation to and from the hotel. Club rental is available for $70.

Guest Option: Scenic St. Thomas Tour, $75: (A perfect introduction to the island combined with an opportunity to shop) Riding along the crest of St. Thomas on “Skyline Drive,” visitors are treated to vistas of Charlotte Amalie town and harbor and Hassel and Water Islands to the south; the Atlantic Ocean, Magens Bay, and Inner and Outer Brass and Hans Lollick islands to the north; and the chain of cays leading to St. John and the British Virgins to the east. The group will make stops at various scenic overlooks, including Drake’s Seat, believed to be the spot where Sir Francis Drake himself watched for enemy vessels. As well, they will stop at Mt. Top to take in amazing views and for the opportunity to enjoy a “world-famous” banana daiquiri. At the end of the 2-hour tour, guests will have the option to be dropped off in Charlotte Amalie to experience the world-famous shopping. For those who choose to stay and shop, a prearranged time and pick-up point will be communicated, and staff will be there to see that all “catch” their return transfer to the hotel.

Friday
Guest Option: Experience St. John Tour, $220 (includes lunch): This tour of the adjacent island of St. John begins with a 20-minute private water taxi trip to the picturesque port town of Cruz Bay. From there, open-air safari buses depart for a narrated drive along the scenic North Shore Road. The unspoiled natural beauty of the Virgin Islands National Park is everywhere around—indeed, it occupies two-thirds of the island. Guests will then spend 2 hours shopping in Cruz Bay at Mongoose Junction, an architecturally striking shopping center of upscale tropical boutiques, art and craft emporiums, and more. Lunch is included at Ocean Grill Restaurant in Cruz Bay for the entire group before returning to St. Thomas.

Guest Option: Kayaking Eco Tour and Snorkeling in St. Thomas, $120 (does not include lunch): Explore the ecological wonders of St. Thomas the next-to-nature way in two-seat kayaks you can paddle confidently with no previous experience. Kayak in the Virgin Islands Marine Sanctuary, home to a wide variety of plant and sea life that your very knowledgeable guide will be pointing out. A stop is made along the way on a small coral island for exploration and snorkeling. Here you will do some of the best snorkeling available for seeing all types of marine life in their natural habitat. The 2-hour tour consists of round-trip transfer from the Marriott, an hour’s paddle, 30 minutes of snorkeling, and a half-hour return paddle.

Attire

Business casual attire is appropriate for most conference events. For guest events and off-site events, wear casual and comfortable attire. Average temperatures for April range from lows of 75 degrees and highs around 85 degrees. Rain is possible, so consider bringing an umbrella.

Area information

U.S. citizens do not require a passport to travel to the U.S. Virgin Islands.

Transmission of the Zika virus has been reported in the U.S. Virgin Islands. The virus is primarily spread by mosquitoes, so the Centers for Disease Control and Prevention (CDC) recommends that all travelers protect themselves from mosquito bites. Additionally, women who are pregnant or trying to become pregnant, or their partners, should not travel to the U.S. Virgin Islands. Read about the CDC’s most current information about Zika in the U.S. Virgin Islands.

For more information about things to do in the area, visit the U.S. Virgin Islands tourism website.

Refund policy

All registrations for NCEES zone meetings should be submitted with payment by the registration deadline. Only written refund requests as outlined below will be considered.

Written requests should be sent to meetings@ncees.org and must include

  • Name of registrant for whom refund is requested
  • Name of member board or other organization represented
  • Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Registration fee refund exceptions for medical reason or family emergency
Delegate:
A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.

Refunds for optional activities and charges
NCEES is unable to refund any costs already incurred for optional activities at the time of cancellation. Costs are incurred once a guarantee is submitted as required by each vendor.

Funded individuals who have requested additional hotel room nights or room upgrades will be responsible for those costs not covered by NCEES in the event of cancellation after March 8.