Many state licensing boards have implemented, or are in the process of implementing, an electronic application process. The Records program is designed to support the application process and requirements of the state boards, which made it necessary to upgrade the system to a fully electronic process that meets their updated specifications.

Your new Record will no longer be a static document that could potentially include outdated information. Instead, it will be generated each time you request a transmittal to ensure it is as up-to-date as possible.

In the old system, as long as your Record was properly updated during the annual renewal process, your Record was eligible to transmit for 12 months. In reality, some of that information could have expired during that 12 month period and a state board may have required you to provide information in addition to your Record in order to consider your licensure application.

In the new system, you will be required to review and update your information before transmitting your Record. This ensures it is as current as possible at the time it’s transmitted and potentially prevent delaying licensure.

At the request of the state boards, the new system will generate a new document each time a transmittal is requested. This ensures that the information included in your Record is as up-to-date as possible and will better provide the state boards with the information they need to quickly process your comity licensure application.

Yes. The application format that was in place at the time your original Record was established will determine the amount of information that can be migrated into the new system. Accounts that were established prior to 2008 were done so before an electronic application process was implemented and will require more updating in order to meet the enhanced specifications of the state licensing boards.

Yes. You will have to re-enter and re-verify information in the new system. The amount of information that must be re-entered or re-verified depends on the application method that was in place at the time your original Record was established.

You only have to re-establish your Record in the new system if and when you need to transmit your information to a state licensing board. You do not need to take any action at this time if you do not have a need to transmit your Record.

No. Your information was not destroyed or purged. The format of the new system simply doesn’t allow for paper documents to be uploaded. If you established your record prior to 2008, you can request a copy of your original application at any time by submitting a help ticket through your MyNCEES account.

Yes. If you established your record prior to 2008, your original application will be available upon request at any time. To request a copy, submit a help ticket through your MyNCEES account. If you established your record after 2008, most of your original application information will be brought over from the old system to the new.

Your information must be officially verified in the new system in order to meet the updated specifications of the state licensing board.

Each state licensing board is responsible for setting any fees related to exam and license verifications. Typically, exams and licenses are verified with the appropriate board at no charge. Specific instructions on how to complete a request and any applicable fees are provided for each state board when you make a request.

No. The new system does not require an annual renewal fee.

This depends on when your original Record was established. Older accounts include more information and will require more time to update in the new system.

You should allow approximately 30 days to re-enter and re-verify any required information in the new system. Once it’s eligible to transmit, it should take approximately 2-3 days to process.

This depends on when your original Record was established and the application format that was in place at that time.

Most states do not require verification of all licenses. However, you must have current verifications for all of your licenses if you intend to transmit your license to Indiana, Montana, or Pennsylvania. To transmit to other state boards, your initial license must be verified.

Yes. All exam results must be verified through the new system. Only the state licensing board through which you were approved to take the exam can verify your exam results. Exam result verifications do not expire.

While it is best to have as much of your experience re-verified as possible, state boards typically only need to see 4 years of verifiable work experience.

If a work experience entry cannot be verified due to the supervisor being deceased, you have lost contact with them, the place of employment has closed, or has changed ownership, you can select to self-verify the experience. When self-verifying your work experience, you must provide an explanation for why the experience cannot be verified.

Yes. Additional professional references can be added at any time.

You must have a minimum of 5 currently licensed professional references in order to transmit your Record.

References that are no longer available are not valid references. A reference must be someone that a state board could contact should they wish to do so.