Western Zone Interim Meeting

The meeting will be held at Riverhouse Lodge. NCEES has negotiated a room rate of $219 for standard rooms, single or double occupancy. The room rate is inclusive of a daily resort fee (discounted to $20 per night) for those who stay within the NCEES room block. The room rate may be available before and after the meeting based on availability at the time of booking.

Current taxes are 11.9 percent.

The hotel does not provide an airport shuttle. See the “Travel and local information” section of this page for important ground transportation information. Arrangements should be considered in advance of arrival.

Check-in is after 4:00 p.m.; checkout is at 11:00 a.m.

Detailed information about hotel funding will be provided in the special invitation sent to each funded individual.

Register online by March 16. NCEES will make hotel reservations for NCEES-funded attendees (such as funded delegates, past presidents, and zone officers) based on information provided during registration. A hotel confirmation will be emailed about two weeks before the meeting.

Delegates not funded by NCEES can make hotel reservations after registering for the meeting. The link will be provided in the registration confirmation email.

Register and reserve accommodations as early as possible before the NCEES room block is exhausted. The NCEES room block will close shortly after March 16. NCEES may cancel any reservations made within the block if there is not a matching registration for the meeting.

Self-parking (currently $10 per night) is included in the resort fee for those who stay inside the NCEES room block.

Redmond Municipal Airport (RDM) is located 15 miles (20 minutes) from the hotel.

If you are funded by NCEES to attend the zone meeting, you must arrange your flight through Travel Inc. Booking instructions are provided in the personal invitations.

The hotel does not provide an airport shuttle. Decisions about ground transportation should be made in advance, and you are responsible for making arrangements.

Shuttle services offer airport transportation at different price points. Pricing starts at $55 per vehicle, not including gratuity or other fees. Reservations must be made in advance.

• 541 Airport Shuttle
• Destination Transportation
• Shuttle Oregon

Taxis and ride-hailing services, such as Uber and Lyft, are available, but on-demand service may be limited. Fares can be as high as $75 each way.

Scheduled departure shuttles

To help streamline departures to Redmond Municipal Airport (RDM), NCEES will schedule a few shuttles for registered delegates and guests. The times will be set around the most common flight patterns from RDM. Individuals will be able to reserve spots during registration. Changes will be accepted until April 10 and then only on a space-available basis until April 24.

Delegates are responsible for choosing appropriate air travel times to utilize this service or must make other departure arrangements on their own.

NCEES will fund the lodging and travel expenses and meeting registration fees for the designated member board administrator from each member board. When an MBA represents more than one board, the funding will be for the designated MBA only and not for the assistant MBA or for member board staff. In addition, NCEES will fund the lodging and travel expenses and meeting registration fees for three voting delegates from each eligible member board. NCEES will be direct-billed for airfare and hotel room and tax charges for up to three nights (April 30, May 1, May 2—funded nights must fall within this date range; accommodation funding is not transferable to other dates).

For delegates to qualify for this funding, NCEES must be notified of their identity by January 20. Substitutions can be sent to [email protected] until March 16.

Funded attendees must register and make travel arrangements for the meeting by March 16. If you have questions about funding, send an email to [email protected].

Links to our current policies can be found here.

• Meetings Code of Conduct
• Anti-Harassment and Non-Discrimination Policy
• Travel Policy

All registrations for NCEES zone meetings should be submitted with payment by the registration deadline. Registrations that have not been paid by April 15 will be canceled.

Only written refund requests as outlined below will be considered.

Written requests should be sent to the NCEES Meetings Department and must include

• Name of registrant for whom refund is requested
• Name of member board or other organization represented
• Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Refund exceptions for medical reason or family emergency

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.