Western Zone Interim Meeting

The NCEES zone interim meetings are held each spring. The primary purpose of the meeting is for representatives from the member licensing boards to hear and discuss reports from the NCEES board of directors, CEO, standing committees, and task forces. The work of the committees and task forces results in motions that will be presented for Council vote at the annual meeting in August. Zone meeting delegates can ask questions and discuss possible annual meeting motions, and they are encouraged to take information back to their boards for further discussion. Additionally, delegates will provide individual board updates, elect a zone vice president and assistant vice president, and select a nominee for NCEES president-elect (election to be held at the annual meeting in August).

Leadership Development Committee event: The sixth session of the Leadership Development Committee series will provide an overview of previous sessions. First-time attendees should especially join for this overview portion. The session will also include a facilitated discussion on a proposal to create a zone-wide collaboration forum/tool. Come prepared to brainstorm how such a tool could be useful to your board members and staff.

Welcome reception: Enjoy heavy hors d’oeuvres and hosted drinks at the hotel. First-time attendees are invited to come early to meet zone leadership.

Friday night event: Delegates and guests will enjoy a private buffet dinner at the Museum of the Rockies. Explore the museum’s exhibits and see one of two scheduled planetarium shows. Transportation will be provided for all.

Business casual attire is appropriate for all meetings (for example, oxford shirts, polo shirts, slacks). For evening events, smart casual attire is appropriate.

The meeting will be held at the Best Western Plus GranTree Inn. NCEES has a block of rooms available at a rate of $97 per night. This room rate is available three days before and after the meeting.

Current taxes and fees include 8 percent sales tax and a $2 per night fee.

The hotel provides complimentary airport shuttle. See the Travel and Local Information section of this page for important ground transportation information.

Check-in is after 3:00 p.m.; checkout is at noon.

Register online by April 1.

NCEES will make hotel reservations for NCEES-funded attendees (such as funded delegates, past presidents, and zone officers) based on information provided during registration. A hotel confirmation will be emailed about two weeks before the meeting.

Detailed information about hotel funding will be provided in the special invitation sent to each funded individual.

A block of rooms is available to registered paying delegates at the negotiated rate of $97 per night for standard rooms.

Delegates not funded by NCEES can make hotel reservations after registering for the meeting. The link will be provided in the registration confirmation email.

Register and reserve accommodations as early as possible before the NCEES room block is exhausted. The NCEES room block will close shortly after April 10. NCEES may cancel any reservations made within the block if there is not a matching registration for the meeting.

Self-parking is complimentary at this hotel.

Bozeman Yellowstone International Airport (BZN) is approximately 15 minutes from the hotel.

If you are funded by NCEES to attend the zone meeting, you must arrange your flight through Travel Inc. Booking instructions are provided in the personal invitations.

Complimentary hotel shuttle
The hotel provides complimentary shuttle service to and from the airport. To request a pickup, guests must call the hotel at 406-587-5261 after landing at the airport. See hotel front desk staff to arrange return transportation once on-site.

Other options
Taxis and ride-hailing services, such as Uber and Lyft, are also available.

NCEES will fund the lodging and travel expenses and meeting registration fees for the designated member board administrator from each member board. When an MBA represents more than one board, the funding will be for the designated MBA only and not for the assistant MBA or for member board staff. In addition, NCEES will fund the lodging and travel expenses and meeting registration fees for three voting delegates from each eligible member board.

NCEES will be direct-billed for airfare and hotel room and tax charges for up to three nights (May 16–18).

For delegates to qualify for this funding, NCEES must be notified of their identity by February 7. Substitutions can be sent to [email protected] until April 1.

Funded attendees must register for the meeting by April 1. They should also make their travel arrangements directly with Travel Inc. by April 1. If you have questions about funding to attend the meeting, send an email to [email protected].

The current travel policy can be found here.

The current harassment and discrimination policy can be found here.

All registrations for NCEES zone meetings should be submitted with payment by the registration deadline. Registrations that have not been paid by April 30 will be canceled.

Only written refund requests as outlined below will be considered.

Written requests should be sent to the NCEES Meetings Department and must include

• Name of registrant for whom refund is requested
• Name of member board or other organization represented
• Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Refund exceptions for medical reason or family emergency

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.