Southern Zone Interim Meeting

Meeting details

April 24–26, 2025
DoubleTree by Hilton Downtown Little Rock
424 West Markham Street
Little Rock, AR 72201

The deadline for member boards to name funded delegates is January 14.

Registration will open in late January. Anyone funded to attend the meeting must use the registration link provided in the invitation.

The registration deadline for funded attendees is March 10. Fees for paying delegates and guests will increase by $50 after this date.

Meeting Files & Links

Meeting summary for funded attendees (PDF)

Minutes of August 2024 zone annual meeting (PDF, to be posted when available)

The Arkansas State Board of Licensure for Professional Engineers and Professional Surveyors is excited to welcome you to Little Rock. The Doubletree Hotel is nestled along the Arkansas River within the River Market District, where local flavors, live music, and entertainment converge. The Natural State’s capital city boasts a charming history with museums, trails, and parks.

Registration

Delegate registration fee: $400 for delegates, which includes Thursday’s welcome reception; Friday’s breakfast, lunch, and evening event; and Saturday’s breakfast. The registration fee will increase by $50 after March 10.

Guest registration fee: $330 for guests, which includes Thursday’s welcome reception; Friday’s breakfast and evening event; and Saturday’s breakfast. Registered guests may add a ticket for the guest activity for $90 or Friday’s lunch with delegates for $60 (NCEES’ cost for these events). The registration fee will increase by $50 after March 10.

Registration process

The method used to register depends on whether you are funded by NCEES to attend the meeting. All NCEES-funded attendees will receive a special invitation via email containing detailed funding information and an individualized link to register.

Online registration should only be used by delegates who are not funded by NCEES. If your board has not yet named its funded delegates, you may wish to wait to register. Check if your board has already named its funded delegates.

Funded delegates should allow one week after your board has submitted the notification form to receive your invitation. If you have not received an invitation and feel you should have, email [email protected].

Registration will open in late January.

PAYING DELEGATES ($375) REGISTER

Meeting and event details

The NCEES zone interim meetings are held each spring. The primary purpose of the meeting is for representatives from the member licensing boards to hear and discuss reports from the NCEES board of directors, CEO, standing committees, and task forces. The work of the committees and task forces results in motions that will be presented for Council vote at the annual meeting in August. Zone meeting delegates can ask questions and discuss possible annual meeting motions, and they are encouraged to take information back to their boards for further discussion. Additionally, delegates will provide individual board updates, elect a zone vice president and assistant vice president, and select a nominee for NCEES president-elect (election to be held at the annual meeting in August).

Friday luncheon with guest speaker

Delegates will break and enjoy lunch with a special guest speaker. Guests may choose to have lunch with the delegates for $60.

Guest activity: Tour and Luncheon at the Edgemont House (optional; register and pay in advance)

$90 per person

The Edgemont House is a beautiful historic Spanish Colonial Revival home lovingly restored by Chris H. Olsen. From the minute you step into the Edgemont House, you will be transported to another time and era—when homes were grand and parties were even grander. The interiors, designed by Kevin Green Design Firm, inspire both awe and amazement in every room of the house. The enclosed courtyards, portico, gravel Oak Alley, pavilion, loggia, and formal gardens are landscaped and planted in the most unique and colorful way…as only Chris H. Olsen can do!

Friday evening event: Private Dinner at the William J. Clinton Presidential Library and Museum

Delegates and guests will enjoy a southern buffet dinner from 42 Bar and Table at the William J. Clinton Presidential Library. Transportation will be provided for all.

The Clinton Center features the Presidential Library and Museum and the Clinton Presidential Park, including the Bill Clark Wetlands, the Clinton Presidential Park Bridge, the Anne Frank Installation, and the Choctaw Building.

The Clinton Presidential Library and Museum provides a unique perspective of an American Presidency. The Presidential Library has preserved the documents and artifacts of President William J. Clinton and provides insight into the times in which he lived and served the nation. The museum features interactive exhibits including replicas of the Oval Office and the Cabinet Room.

Business casual attire is appropriate for all meetings (for example, polo shirts, blouses, slacks, skirts, khakis, or dress pants).

Election

An election was held at the 2024 Southern Zone interim meeting. The term will begin at the conclusion of the annual meeting in August.

2024–26 Southern Zone Secretary

Linda H. Bergeron, P.E.

Hotel

The meeting will be held at the DoubleTree by Hilton Downtown Little Rock. NCEES has negotiated room rates of $144 for standard rooms, single or double occupancy. The room rate may be available before and after the meeting based on availability at the time of booking.

Current taxes and fees are 15 percent.

The hotel does not provide an airport shuttle. See the “Travel and local information” section of this page for important ground transportation information. Arrangements should be considered in advance of arrival.

Check-in is after 4:00 p.m.; checkout is at 11:00 a.m.

Detailed information about hotel funding will be provided in the special invitation sent to each funded individual.

Register online by March 10. NCEES will make hotel reservations for NCEES-funded attendees (such as funded delegates, past presidents, and zone officers) based on information provided during registration. A hotel confirmation will be emailed about two weeks before the meeting.

Delegates not funded by NCEES can make hotel reservations after registering for the meeting. The link will be provided in the registration confirmation email.

Register and reserve accommodations as early as possible before the NCEES room block is exhausted. The NCEES room block will close shortly after March 10. NCEES may cancel any reservations made within the block if there is not a matching registration for the meeting.

Self-parking is discounted to $15 per night for those who stay inside the NCEES room block.

Travel and local information

Bill and Hillary Clinton National Airport is located five miles (15 minutes) from the hotel.

If you are funded by NCEES to attend the zone meeting, you must arrange your flight through Travel Inc. Booking instructions are provided in the personal invitations.

The hotel does not provide an airport shuttle.

Ride-hailing services, such as Uber and Lyft, are available. Fares are typically under $25.

Taxis are also available. It is metered and typically costs under $30.

Other

NCEES will fund the lodging and travel expenses and meeting registration fees for the designated member board administrator from each member board. When an MBA represents more than one board, the funding will be for the designated MBA only and not for the assistant MBA or for member board staff. In addition, NCEES will fund the lodging and travel expenses and meeting registration fees for three voting delegates from each eligible member board. NCEES will be direct-billed for airfare and hotel room and tax charges for up to three nights (April 24, 25, and 26).

For delegates to qualify for this funding, NCEES must be notified of their identity by January 14. Substitutions can be sent to [email protected] until March 10.

Funded attendees must register and make travel arrangements for the meeting by March 10. If you have questions about funding, send an email to [email protected].

Links to our current policies can be found here.

All registrations for NCEES zone meetings should be submitted with payment by the registration deadline. Registrations that have not been paid by April 9 will be canceled.

Only written refund requests as outlined below will be considered.

Written requests should be sent to the NCEES Meetings Department and must include

Name of registrant for whom refund is requested
Name of member board or other organization represented
Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Refund exceptions for medical reason or family emergency

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.