NCEES Annual Meeting

2023 NCEES annual meeting

Join NCEES at the Westin Boston Seaport District for the 2023 annual meeting. The Council will meet to decide key licensure issues and take time to explore the sights, sounds, and tastes of Boston.

Meeting Details

August 15–18, 2023
Westin Boston Seaport District
425 Summer St.
Boston, MA 02210

Registration will open in mid-May. Anyone funded to attend the meeting must use the registration link provided in the invitation.

Check the status on whether your board has already named its funded delegates.

Meeting files & links

Registration for the annual meeting

The method used to register depends on whether you are funded by NCEES to attend the meeting. All NCEES-funded attendees will receive a special invitation via email containing detailed funding information and an individualized link to register.

Detailed information about each registration type and descriptions for all events are available in the schedule of events.

There are also virtual events scheduled to help boards prepare for the annual meeting, including State of the Council events and a New Member Orientation. More information about these events is available in MyNCEES.

Registration fees

  • Business delegate: $450 ($500 after June 30)
  • Law Enforcement Program: $150 ($200 after June 30)
  • Guest registration: $325 without breakfasts or $425 with breakfasts ($375 and $475, respectively, after June 30)

The registration links below should only be used by delegates who are not funded by NCEES. If your board has not yet named its funded delegates, you may wish to wait to register. Check the status on whether your board has already named its funded delegates.

Funded delegates and funded first-time attendees should allow one week after their board has submitted the notification form to receive their invitation. If you have not received an invitation and feel you should have, email

Only paying delegates can use these links to register.

Hotel accommodations

The 2023 annual meeting will be held at the Westin Boston Seaport District. NCEES has a block of rooms available at the Westin at a rate of $229/night, single or double occupancy.

The rate does not include taxes and fees (currently 16.45%). The daily hotel destination fee, currently $20 per night, is waived for those who stay inside the NCEES room block.

Those funded by NCEES to attend the annual meeting (such as funded delegates, qualified first-time attendees, and committee chairs) will have their reservations made by NCEES based on information provided during registration. Detailed funding information is included in invitations sent to those individuals. A hotel confirmation will be emailed approximately two weeks before the meeting.

A block of rooms is available to registered paying delegates at the negotiated rate of $229 for standard rooms.

Delegates not funded by NCEES can make hotel reservations after registering for the meeting. The link will be provided in the registration confirmation email. NCEES may cancel reservations made within the block if there is not a matching registration for the meeting.

Register and reserve accommodations as early as possible before the NCEES room block is exhausted. The NCEES room blocks will close shortly after June 30.

Self-parking (currently $44/night) is discounted to $40 for those who stay in the NCEES room block. The cost for self-parking will be direct billed to NCEES for funded attendees who are approved to drive to the meeting. Valet parking is discounted to $50/night.

Travel and ground transportation

Air: Boston Logan International Airport (BOS)—two miles from hotel

The following options are specific to Boston Logan International Airport. Attendees should plan to depart from the hotel at least two hours prior to the scheduled departure time.

Uber/Lyft: Uber and Lyft drivers are permitted to pick up and drop off at the airport but be sure to locate the approved pickup location at the airport before requesting a pickup. Pricing from the Boston Logan International Airport to the Westin is generally under $30. Use the fare estimator for more detailed information.

Taxi: Taxi service from the airport is a metered fare, so the cost can vary depending on traffic. Typically, the cost is under $20.

Rental car: Funding checks for individuals funded by NCEES are not intended to cover the costs to rent a car and park at the Westin, but delegates may choose this option and cover these costs if preferred. NCEES recommends Hertz to those who would prefer to rent a car, but most major rental car agencies offer service at Boston Logan International Airport. To make a reservation with Hertz and get the NCEES discounted rate, contact Travel Inc. at Identify yourself as an attendee of the annual meeting.

Prepare for the meeting

The 2023 Action Items and Conference Reports is an excellent preparation tool for annual meeting business sessions. It includes the business agenda; consent agenda; reports from officers, committees, and task forces; and motions that will be voted on at the meeting. A PDF of this document will be posted at the top of this page by June 30.

The four zones will vote to approve the minutes of their respective spring 2022 zone interim meetings at their breakout sessions during the annual meeting. The draft minutes will be posted here as each becomes available.

With the exception of the events below, the recommended attire for the NCEES annual meeting is business casual (for example, oxford shirts, polo shirts, sweaters, slacks).

  • Kickoff party: Comfortable, casual attire is best for this outdoor event.
  • Awards and Installation Banquet: The suggested attire is business (for example, suits, dress skirts, cocktail dresses).
  • Guest tour (Wednesday): Casual attire and comfortable walking shoes are appropriate.

Treasurer Election

There will be an election for NCEES Treasurer at the 2023 Annual Meeting. Candidate materials will be added when campaign materials are received.

Karl E. Tonander, P.E., P.G.

Other meeting details and policies

A hospitality desk will be open all week to help make dinner reservations and provide suggestions for how to enjoy your free time. Here are a few suggestions.

  • Explore Boston Harbor and everything that it has to offer. Museums, parks, beaches, and restaurants are only a few attractions that you won’t want to miss.
  • The Red Sox are away during our time in Boston but there may be an opportunity to tour America’s famous ballpark, Fenway Park. Visit the website approximately 30 days in advance to check availability of a tour.
  • Catch a show at Laugh Boston, which is conveniently located in the lobby of the hotel. Visit the website for tickets.
  • Many local companies offer organized tours. Plan ahead by looking at the Visitor Bureau’s list of suggestions, or visit the hospitality desk or hotel’s concierge on site.

The 2023 annual meeting includes a few workshops offering professional development hours, or PDHs, for professional engineers and surveyors. A self-report attendance form will be available for download here after the meeting. Individual certificates will not be provided. Contact the relevant licensing board with questions about continuing education requirements.

NCEES will fund the lodging and travel expenses and registration fees for the designated member board administrator (MBA) from each member board. When an MBA represents more than one board, the funding will be for the designated MBA only and not for the assistant MBA or for member board staff. The Council will provide the same funding to current member board members attending the meeting for the first time (must have been appointed since August 16, 2021) and three additional eligible delegates.

NCEES will be direct-billed for airfare and hotel room and tax charges for up to five nights (August 14–18). Funded attendees will also receive a one-time reimbursement to cover incidental expenses. The amounts are set according to expected expenses for those who fly or drive.

For delegates to qualify for this funding, NCEES should have been notified of their identity by May 1. Funded attendees must register for the meeting and make travel arrangements by June 30 using instructions in the individual meeting invitation.

The current travel policy can be found here.

The current harassment and discrimination policy can be found here.

All registrations for NCEES annual meetings should be submitted with payment by the registration deadline (June 30). Only written refund requests as outlined below will be considered.

Written requests should be sent to the NCEES Meetings Department and must include

  • Name of registrant for whom refund is requested
  • Name of member board or other organization represented
  • Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Refund exceptions for medical reason or family emergency

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.