NCEES Annual Meeting

A hospitality desk will be open all week to help make dinner reservations and provide suggestions for how to enjoy your free time. Here are a few suggestions.

• Explore Boston Harbor and everything that it has to offer. Museums, parks, beaches, and restaurants are only a few attractions that you won’t want to miss.
• The Red Sox are away during our time in Boston but there may be an opportunity to tour America’s famous ballpark, Fenway Park. Visit the website approximately 30 days in advance to check availability of a tour.
• Catch a show at Laugh Boston, which is conveniently located in the lobby of the hotel. Visit the website for tickets.
• Many local companies offer organized tours. Plan ahead by looking at the Visitor Bureau’s list of suggestions, or visit the hospitality desk or hotel’s concierge on site.

The 2023 annual meeting includes a few workshops offering professional development hours, or PDHs, for professional engineers and surveyors. A self-report attendance form will be available for download here after the meeting. Individual certificates will not be provided. Contact the relevant licensing board with questions about continuing education requirements.

NCEES will fund the lodging and travel expenses and registration fees for the designated member board administrator (MBA) from each member board. When an MBA represents more than one board, the funding will be for the designated MBA only and not for the assistant MBA or for member board staff. The Council will provide the same funding to current member board members attending the meeting for the first time (must have been appointed since August 16, 2021) and three additional eligible delegates.

NCEES will be direct-billed for airfare and hotel room and tax charges for up to five nights (August 14–18). Funded attendees will also receive a one-time reimbursement to cover incidental expenses. The amounts are set according to expected expenses for those who fly or drive.

For delegates to qualify for this funding, NCEES should have been notified of their identity by May 1. Funded attendees must register for the meeting and make travel arrangements by June 30 using instructions in the individual meeting invitation.

The current travel policy can be found here.

The current harassment and discrimination policy can be found here.

All registrations for NCEES annual meetings should be submitted with payment by the registration deadline (June 30). Only written refund requests as outlined below will be considered.

Written requests should be sent to the NCEES Meetings Department and must include

• Name of registrant for whom refund is requested
• Name of member board or other organization represented
• Name and address of party to whom the refund should be issued (if payment was originally made by check)

Complete requests for refund received at least 31 days prior to the meeting will be granted, less a $35 administrative fee per registration.

Complete requests for refund received 15 to 30 days prior to the meeting will be granted, less a $100 administrative fee per registration.

Refund requests received fewer than 15 days prior to the first day of the meeting will not be granted.

Note: Registration fees may be transferred to the credit of a substitute delegate upon request at no additional charge.

Refund exceptions for medical reason or family emergency

Delegate: A delegate who cancels attendance for a documented medical reason or family emergency will be granted a full refund.

Guest: NCEES is unable to refund any costs already incurred for a guest at the time of cancellation. Individual guest costs (i.e., guest tour, hotel meals, catering, or optional events) are incurred once a guarantee is submitted as required by each vendor. A refund will be granted, less any of these already incurred costs at the time of cancellation. No refund is typically possible within seven days of the event.